This is the official and only manner of registration for the EGU General Assembly 2022. Online registration will be possible from December 2021 until the last day of the EGU General Assembly 2022.

General information

  1. Registration for the EGU General Assembly 2022 is secured via payment of the appropriate registration fee.
  2. There is no waiving of registration fees except for scientists receiving a Roland Schlich travel support or an EGU award or medal.
  3. Renew your EGU membership while registering for the meeting to benefit from reduced registration rates.
  4. The on-site registration fee includes participation in the on-site meeting and a public transportation ticket. The public transportation ticket is valid Monday–Friday, 4–8 April 2022, within Vienna (Zone 100). Please note that this ticket does not cover the transportation to and from the airport.
  5. The virtual registration fee includes the participation in the virtual part of the conference.
  6. Please read our instructions for online registration as well as our terms and conditions.

The registration fees for on-site participation compared to 2019 and for virtual participation compared to 2021 were increased for EGU22. The reason is that a hybrid meeting with all its advantages for the different preferences of our community members bears the side effect that the costs are significantly higher since a similar infrastructure in Vienna will be set up for a significantly lower number of attendees than in the past.

On-site registration fees

Early registration rates provide two payment options: (a) by credit card or (b) by bank transfer. However, if you want to purchase an EGU membership while registering, the payment is by credit card only. Standard registration rates are applied after the early registration deadline and until the end of the conference. These rates can be paid online by credit card only or on site by credit card or cash. However, online registration in advance of the conference is strongly recommended.

For the on-site participation in Vienna, the on-site registration fees are invoiced with the Austrian VAT of 20%. Therefore, the on-site registration fees below are gross prices.
Categories Early gross rates
(by 28 February 2022)
Standard gross rates
Week ticket Week ticket Day ticket
EGU regular member 2022 (1) €450 €485 €250
EGU PhD candidate member 2022 (1,2) €260 €300 €155
EGU emeritus member 2022 (1,3) €260 €300 €155
Regular non-member €610 €655 €375
PhD candidate non-member (2) €400 €435 €275
Emeritus non-member (3) €400 €435 €275
Undergraduate or master student (2) €130 €130 --
(1) Participants having paid their annual membership fee for 2022 to the European Geosciences Union (EGU) and/or to the American Geophysical Union (AGU), Asia Oceania Geosciences Society (AOGS), or Japan Geoscience Union (JpGU).
(2) Please provide proof of status allowing us to set your user status to "student" in our user administration database. This may take up to two working days.
(3) Aged 60 or older and retired from full-time employment. Please note that this requires us to set your user status to "emeritus" in our user administration database. This may take up to two working days.

Opening hours

The opening hours of the registration counters on site are as follows:

Day Time
Sunday 12:00–20:00
Monday 07:30–18:00
Tuesday–Thursday 08:00–18:00
Friday 08:00–12:00

Disclaimer for on-site participation

The following disclaimer must be accepted inside the on-site registration web form when acquiring your on-site participation.
  1. All on-site attendees are obliged to fulfil the Austrian requirements for the large event participation including, but not limited to, evidence of a low epidemiological risk (e.g. vaccination status of EMA-approved vaccine), FFP-2 or medical masks, distance measure, usage of disinfectants, etc. These regulations might be adjusted from now until the EGU22 starts.
  2. In order to avoid the spread of COVID-19 and to guarantee a safe conference for all participants, all on-site attendees must agree to strictly follow the hygiene concept of the EGU22 and the rules stated at the time as issued by the Austrian authorities, the congress centre ACV, EGU, and Copernicus Meetings. These regulations and the hygiene concept might be adjusted several times, including adjustments on short notice just before the conference starts. Under this aspect, an on-site participation is at the risk of the attendee. Neither Copernicus Meetings nor the EGU, ACV, or any company providing services for the on-site conference can be made liable for any possible infections, resulting damages to the attendee's health, or any subsequent suffering an attendee might get.
  3. The contact details of on-site attendees will be recorded for possible contact tracing and must be passed on by Copernicus Meetings to the Viennese authorities in the event of an emergency.
  4. Possible adjustments to the Austrian requirements for the large event participation and/or the EGU22 hygiene concept might lead to a situation where either an on-site attendee is forced to cancel their on-site registration or Copernicus Meetings as event organizer is forced to cancel it. For such late cancellations due to Austrian travel and/or event regulations, Copernicus Meetings will reimburse the attendee's gross on-site registration fee without an additional cancellation fee. Copernicus Meetings and EGU would not be liable for any subsequent claims for any other reimbursements (e.g. attendee's travel or accommodation costs).
  5. Due to the unpredictable circumstances, EGU and Copernicus Meetings may decide to cancel the on-site part of EGU22 rather lately and turn the conference into a virtual one. In such case, attendees who acquired an on-site registration for the hybrid EGU22 will be turned into a virtual registration for a purely virtual EGU22. Such attendees will get reimbursement for the difference in registration fees. Even in this case, Copernicus Meetings and EGU would not be liable for any subsequent claims for any other reimbursements (e.g. attendee's travel or accommodation costs).

Virtual registration fees

Early registration rates provide two payment options: (a) by credit card or (b) by bank transfer. However, if you want to purchase an EGU membership while registering, the payment is by credit card only. Standard registration rates are applied after the early registration deadline and until the end of the conference. These rates can be paid online by credit card only or on site by credit card or cash. However, online registration in advance of the conference is strongly recommended.

Remark on VAT: while on-site registration fees for attendees taking part in Vienna are invoiced with the value-added tax (VAT) of Austria, fully virtual participation at EGU22 has by EU law a different regulation. The prices below are all net prices. The VAT in the invoices and payments will be added as follows and depends on (a) the country of residence of the attendee and (b) whether they apply an institutional invoice to their employer or a personal invoice:

  • Institutional invoice for German institutions: 19% German VAT will be added to the net prices given below and the gross amount must be paid.
  • Institutional invoice for institutions from EU countries excl. Germany: the institution's VAT ID must be provided. Then, the reverse-charge procedure will be applied. The invoiced amount stays net and the institution is obliged to settle the VAT in their country.
  • Institutional invoice for institutions from outside the EU: the reverse-charge procedure will be applied. The invoiced amount stays net and the institution is obliged to settle the VAT in their country.
  • Personal invoices, residency Germany: 19% German VAT will be added to the net prices given below and the gross amount must be paid.
  • Personal invoices, residency EU excl. Germany: the OSS procedure will be applied. Copernicus will use the VAT rate of the country of residence of the attendee. This VAT rate will be added to the net prices below when issuing the gross invoice amount to be paid. Copernicus will centrally settle these foreign-country VAT amounts with the German authorities.
  • Personal invoices, residency outside the EU: this is not possible. Attendees from outside the EU must apply an institutional invoice.
Categories Early net rates
(by 28 February 2022)
Standard net rates
EGU regular member 2022 (1) €190 €210
EGU PhD candidate member 2022 (1,2) €95 €105
EGU emeritus member 2022 (1,3) €95 €105
Regular non-member €235 €255
PhD candidate non-member (2) €115 €125
Emeritus non-member (3) €115 €125
Undergraduate or master student (2) Free Free
Low- & lower-middle income countries (4) Free Free
(1) Participants having paid their annual membership fee for 2022 to the European Geosciences Union (EGU) and/or to the American Geophysical Union (AGU), Asia Oceania Geosciences Society (AOGS), or Japan Geoscience Union (JpGU).
(2) Please provide proof of status allowing us to set your user status to "student" in our user administration database. This may take up to two working days.
(3) Aged 60 or older and retired from full-time employment. Please note that this requires us to set your user status to "emeritus" in our user administration database. This may take up to two working days.
(4) Virtual registration fees are waived for:
  • Scientists with a permanent affiliation in a low- or lower-middle income country according to the World Bank definition.
  • Examples:
    • A citizen of a lower-income country permanently working at a university located in a lower-income country who is temporarily working at an institution in a high-income country for a couple of months is eligible for a EGU22 fee waiver.
    • A citizen of a high-income country who is permanently working at a university located in a lower-income country is also eligible for a EGU22 fee waiver.
    • A person from a lower-income country who is permanently working in a high-income country is not eligible for a EGU22 fee waiver.
  • Documentation of the affiliation will be required.

Instructions for online registration

  • Please ensure you have read and understood the cancellation policy on registration conditions as provided on the website.
  • All information should be typed in upper and lower case (e.g. Jane Smith).
  • Since the reverse-charge procedure is applied to registrations for pure online events, attendees from affiliations within EU countries must provide the valid VAT ID of their institution. Attendees from German affiliations are subject to German VAT taxation.
  • You will have the opportunity to review and edit any registration details before the final stage of payment.
  • 60 minutes is the maximum time allowance to complete the form before the system times out.
  • The current versions of Firefox, Google Chrome, Safari, and Edge are the preferred platforms for use of the forms.

Terms and conditions

General

  • Registration must be accompanied by payment. Otherwise, no access (on-site or virtual) is granted.
  • Registrations are for the person acquiring the registration and paying the registration fee; registrations are non-transferable.
  • Registration for the conference implies the acceptance of the rules of conduct.
  • Changes to registration invoices are only possible with regard to the invoice address or order references. Any such claims must be received by Copernicus Meetings no later than six weeks after the last day of the conference. Later requests cannot be considered.
  • Changes to the registration rate selected in the finalized registration form, including received invoice, are only possible for unpaid invoices. In this case, the attendee is asked to cancel the registration order and to place a new one through the registration form, including the correct registration rate. Please note that the deadline for early registration also applies in these cases.

Cancellation policy

  • Registration fees will only be refunded if the notice of cancellation is received by Copernicus Meetings before 31 March 2021. The cancellation fee is €50.
  • Cancellations after 31 March 2021 and no-shows are not eligible for a refund.
  • There is no reason (including but not limited to illness) for registration cancellation that makes the above-mentioned deadline for cancellations inapplicable.

Disclaimer

By registering, participants acknowledge and consent that during their attendance at EGU22 their contributions to online sessions may be recorded by an official of the conference. This content may be distributed or published at the discretion of the European Geosciences Union. If you do not wish to be recorded, you are required to formally advise the EGU Office in advance.