Presenter guidelines 

Presentations in scientific sessions (short orals)

• All standard presentations at EGU22 are organized as short oral presentations of 5 to 7 minutes, depending on the session. Sessions are scheduled in five 90-minute time blocks per day. Sessions can cover multiple time blocks and some time blocks can be shared by 2 sessions.
• All sessions are run in a fully hybrid mode, using the lecture room settings for on-site attendees combined with Zoom for virtual participants. This setup will allow both on-site and virtual attendees to follow and present in the session equally.
• The individual length of your oral presentation as given in the programme includes the time needed for questions and change over to your successor. This allocated presentation time cannot be exceeded.
• On-site presenters must give a live presentation; virtual presenters are requested to present live, but have the option to submit a pre-recorded talk should they be unable to be present due to time-zone differences, unstable internet connection, or other barriers.
• The presentation file must be uploaded at the very latest 24 hours before your session starts.
• In order to guarantee a flawless conducting of the session, the presentation is run inside the lecture room. On-site presenters will forward their slides themselves while for virtual presenters, the conference assistant in the room is supposed to forward your slides. In both cases, the presentation is shared in the Zoom session to be watched by on-site and virtual attendees equally.
• Presenters taking part in the OSPP contest are asked to download a QR code for their abstract and add it to the presentation slides to allow attendees to easily access the judging form.
• Any short oral presentation can be expanded upon by uploading display materials, including a much longer pre-recorded presentation if you wish, and enabling commenting during a 2-month period of interaction (1 May to 30 June). Display materials and pre-recorded presentations can be uploaded by contact and presenting authors who have completed and paid their registration for the conference.
• Any participation in a session, whether virtually or on-site, as presenter or attendee, requires a registration for the conference.
• Please note that the deadline for on-site registration is 14 April 2022, 13:00 CEST. After this deadline, only registration for virtual participation will be possible.
• For virtual attendance, we strongly recommend downloading and using the Zoom client rather than accessing Zoom through the browser. To ensure sufficient quality, your bandwidth must have a capacity of at least 1 MBit/s upstream and 2 MBit/s downstream.
• Please study our Guidance for preparing your display materials & live presentation files.
• Please follow our Rules and guidance for giving your live presentation.

Presentations in US, GDB, SC, or MAL sessions

• All sessions are run in a fully hybrid mode, using the lecture room settings for on-site attendees combined with Zoom for virtual participants. This setup will allow both on-site and virtual attendees to follow and present in the session equally.
• Recordings of US, GDB, SC, and stand-alone MAL sessions will be available for on-demand virtual viewing from the day following the live session until the end of the two-month period of interaction (1 May to 30 June).
• On-site presenters must give a live presentation; virtual presenters are requested to present live, but have the option to submit a pre-recorded talk should they be unable to be present due to time-zone differences, an unstable internet connection, or other barriers.
• In order to guarantee a flawless conducting of the session, the presentation is run inside the lecture room. On-site presenters will forward their slides themselves while for virtual presenters, the conference assistant in the room is supposed to forward your slides. In both cases, the presentation is shared in the Zoom session to be watched by on-site and virtual attendees equally.
• Any presentation can be expanded upon by uploading the display materials and enabling commenting during a 2-month period of interaction. Display materials can be uploaded by contact and presenting authors who have completed and paid their registration for the conference.
• Any participation in a session, whether virtually or on-site, as presenter or attendee, requires a registration for the conference.
• Please note that the deadline for on-site registration is 14 April 2022, 13:00 CEST. After this deadline, only virtual participation registration will be possible.
• For virtual attendance, we strongly recommend downloading and using the Zoom client rather than accessing Zoom meetings through the browser. To ensure a sufficient quality, your bandwidth must have a capacity of at least 1 MBit/s upstream and 2 MBit/s downstream.
• Please study our Guidance for preparing your display materials & live presentation files.
• Please follow our Rules and guidance for giving your live presentation.

Live presentation upload

• All presenters (regardless of whether presenting onsite or virtually) are requested to upload their presentation file for the live presentation. The live presentation file must be uploaded at least 24 hours prior to your session's start.
• The live presentation file can either be uploaded by the contact author (who submitted the abstract) or the nominated presenting author of the abstract.
• Please remember that a paid conference registration (either for on-site participation or virtual participation) is mandatory for the person uploading the live presetation file in order to access the upload tool.
• Live presenters (regardless if presenting onsite or virtually) are supposed to upload their slides for the presentation. The live presentation file will only be shown during the live session. The file is not accessible publicly by participants.
• While on-site presenters must give a live presentation, virtual presenters are requested to present live, but have the option to submit a pre-recorded talk should they be unable to be present due to time-zone differences or an unstable internet connection. Such a pre-recorded presentation must not exceed the scheduled time duration for the talk.
• The live presentation files can be in *.pdf, *.ppt/pptx, *.pps/ppsx, *.png, *.jpg, or *.mp4 format. The file sizes of live presentations are limited to 50 MB per abstract for *.pdf, *.ppt/pptx, *.pps/ppsx, *.png, and *.jpg files, and to 200 MB for *.mp4 video files.

Upload your live presentation file

Display materials and commenting

• All authors are encouraged to upload display materials to accompany their abstracts. These can be uploaded from 1 May and will be made available to registered conference attendees during a 2-month period from 1 May to 30 June. Modifications are possible throughout this 2-month period.
• Display materials can be in *.pdf, *.ppt/pptx, *.pps/ppsx, *.png, *.jpg, or *.mp4 format and hosted on the EGU22 server, or they can be a *.html linked on the EGU22 website and programme, but hosted on the author's own infrastructure. If *.mp4 files are uploaded, these will be submitted to the EGU22 Vimeo channel accessible for registered attendees.
• In addition to the display materials, authors can provide a DOI or URL linking to a presentation they have pre-recorded and submitted to portals like YouTube.
• The file sizes of display materials are limited to 50 MB per abstract for *.pdf, *.ppt/pptx, *.pps/ppsx, *.png, and *.jpg files, and to 200 MB for *.mp4 video files.
• If authors opt for the open-access Creative Commons Attribution License (CC BY), their display materials become openly accessible through EGUsphere one month after the conference ends.
• Registered conference attendees can comment on uploaded display materials through the conference platform during the 2-month period from 1 May to 30 June, unless the abstract authors have opted out of the commenting feature.

Upload your display material files & links

Rules for participant conduct and content sharing

The EGU General Assembly provides a forum for scientists to present their work and discuss their ideas with colleagues in all disciplines of the Earth, planetary, and space sciences. The EGU strives for an open and constructive scientific exchange, based on mutual respect. All attendees must adhere to EGU's Code of Conduct and the EGU General Assembly rules of conduct.

Please note that it is not permitted to take photos or screenshots of any live presentation unless explicit permission is granted by the author. Presenters are asked to include symbols encouraging or not allowing photos and screenshots on their presentation slides.

Guidance for preparing your display materials & live presentation files

• Use font sizes that are large enough to be read for everyone.
• For charts and maps, use colour schemes that allow readers with colour vision deficiencies to correctly interpret your findings. Please check your images using the Coblis – Color Blindness Simulator and revise the colour schemes accordingly.
• Place EGU's official graphic indicating whether you deny or allow photos and screenshots of your live presentation.
• Ensure that all images in presentations that are not yours are credited, including those from Wikipedia or imaggeo.
• If presentations include maps, authors are asked to adhere to United Nations naming conventions. In order to depoliticize scientific presentations, authors should avoid drawing contested borders or using contested geographic names.
• Consider adding the QR code of your abstract which you can find in the abstract information.

Rules and guidance for giving your live presentation

• All presenters and any other persons involved in live sessions (conveners, chairpersons, Short Courses presenters, or persons giving laudations to medallists) must be registered for the conference in order to obtain physical access to the conference centre or virtual access to the Zoom meetings. Registration is also required for authors of solicited presentations. Without a completed registration, you will not be able to attend any event at EGU22, either in person or virtually. Please note that the deadline for on-site registration is 14 April 2022, 13:00 CEST.
• For virtual presenters, we recommend that you find a quiet space for participating in the live session, preferably in a well-lit area and with a plain and neutral-coloured backdrop. Lighting should illuminate your face (i.e., no window or light source behind you). Please use some form of external microphone or headset during your presentation, as internal computer microphones are often not able to provide sufficient quality sound.
• Virtual presenters who do not have a stable internet connection are encouraged to pre-record their presentations.
• Acceptance of an abstract and its inclusion in the programme of the General Assembly obliges the author or one of the co-authors to present the contribution at the time and in the manner indicated, on site or virtually, or to upload a pre-recorded presentation. If you know that your presentation will not be presented in either way, you are kindly asked to withdraw your abstract as soon as possible.

Conference time blocks

The main time blocks of the General Assembly are: